GDPR Clause in CV 2026 – Template & Where to Put It
Quick answer
In Poland, your CV must include consent for processing personal data under GDPR (EU Regulation 2016/679), not the old 1997 Act. Place it in the document footer in small font (6–8 pt).
GDPR Clause in CV 2026 – Template & Where to Put It
Submitting a CV in Poland without the correct GDPR consent clause can cause your application to be rejected on formal grounds. Below you will find the exact wording to use in 2026, where to place it, and answers to the most common questions.
Quick Answer
Add consent based on GDPR (EU Regulation 2016/679), not the outdated 1997 Act. Place it in the footer of your CV in 6–8 pt font.
Why You Need a GDPR Clause in Your CV
When you send your CV to a company, you are providing a wide range of personal data: your name, address, telephone number, work history, and sometimes your photograph. Under GDPR, an employer may only collect and process this data if there is a valid legal basis. For job applicants, that basis is most commonly your explicit, informed consent (Art. 6(1)(a) GDPR).
Without the clause, a conscientious HR department is obliged to delete your CV immediately or ask you to resend it with consent attached. Adding the clause yourself saves time for both sides and signals that you are aware of current legal requirements.
Ready-to-Use GDPR Clause Template for 2026
I consent to the processing of my personal data for the purposes of the recruitment process, pursuant to Art. 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).
If you would also like to be considered for future job openings at the same company, add the following sentence:
I also consent to the processing of my personal data for the purposes of future recruitment processes conducted by [Company Name].
Important
Do not use the old clause referencing the Polish Personal Data Protection Act of 29 August 1997. That act has been repealed. Using it shows your CV template is out of date.
Where to Place the Clause in Your CV
- Place the clause in the footer of the last page of your CV.
- Use a font size of 6–8 pt so it does not visually interfere with the main content.
- You may use a slightly lighter text colour (e.g. gray) to visually separate it from the body of the document.
- Do not place it at the top or in the middle of the CV — it is a legal formality, not a headline.
What Happens If You Forget the Clause?
In practice, most recruiters will still read your CV, but they may not be able to store it in their applicant tracking system or share it with hiring managers without your consent. In companies with strict data compliance procedures, your application may be returned or discarded. Adding the clause takes five seconds and removes this risk entirely.
GDPR Clause for Applications Sent by Email
If you are sending your CV as an email attachment, you do not need to paste the clause into the email body — it is sufficient to have it on the CV document itself. However, if you are filling in an online application form that does not contain a consent checkbox, consider adding the clause text at the bottom of any free-text field provided.
Summary
- Always include a GDPR clause referencing EU Regulation 2016/679.
- Place it in the footer of your CV in 6–8 pt font.
- Add an optional second sentence if you consent to future recruitment.
- Never use the outdated reference to the Polish Act of 1997.
Frequently Asked Questions
Is a GDPR clause required in a CV in Poland?
Yes. Under EU Regulation 2016/679 (GDPR), you must give explicit consent for a potential employer to process your personal data. Without this clause, the recruiter technically cannot store or use your CV.
What is the correct GDPR clause for a CV in 2026?
The current recommended wording is: "I consent to the processing of my personal data for the purposes of the recruitment process, pursuant to Art. 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR)."
Where in the CV should I place the GDPR clause?
Place the clause in the footer of the last page of your CV, using a small font size of 6–8 pt so it does not disturb the visual layout of the document.
Should I reference the old Polish Personal Data Protection Act from 1997?
No. The 1997 Act has been repealed and replaced by GDPR (EU Regulation 2016/679). Using the old wording is incorrect and may signal to recruiters that your CV template is outdated.
Do I need to add the GDPR clause if I am applying for multiple positions?
Yes, include the clause in every CV you send. If you want to allow the employer to keep your data for future recruitment rounds, you should add an additional sentence expressing consent for future processes.
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